People Operations Associate

• People first, employees second. We value work life balance, our families and our friends, but work hard at the same time. We’re looking for people who can independently work towards their goals but the way you work is completely up to you.

• We travel. Travel has been an integral part of our lives, and it has always been an eye-opening experience. We have a hybrid policy for employees in Metro Manila (once a week), but we’re flexible with remote work for people who want to travel. We believe that location independence should be more accessible to everyone. We also have an annual company trip!

• We want to see you grow. We appreciate the time that you would devote to us as a company and would wish that you also get a return on your investment by developing skills and capabilities.

• We offer competitive compensation. We deeply value who we work with and would like to be fair to you and what you can bring to the table. We also provide bonuses and additional incentives.

• We All Own Workplace Flexibility. Sustainable success takes effort from the whole team — embracing flexibility, respecting boundaries, and supporting work-life balance by knowing when to push and when to rest.

Near Creative is seeking a dependable and detail-oriented People Operations Associate who will support both the People & Culture and Finance teams in ensuring smooth day-to-day operations. This role is primarily focused on HR functions—such as recruitment coordination, employee engagement, and internal documentation. The role also includes light finance-related tasks like invoice delivery, cheque deposits, and supplier coordination. It’s a hands-on role suited for someone early in their career who enjoys being organized, working with people, and keeping processes running behind the scenes.

People & Culture (80%)

• Coordinate recruitment efforts by screening resumes, conducting initial interviews, and scheduling candidates with hiring managers

• Manage interview calendars and ensure smooth communication between applicants and internal teams

• Support employee engagement programs such as monthly team dinners, Real Human Day activities, and internal events

• Assist in preparing and processing HR-related finance documents such as liquidations, reimbursements, and cash advance forms

• Handle administrative tasks like updating applicant trackers, maintaining internal documents, and preparing onboarding kits

• Help manage Near Ally requests (our internal employee assistance initiative) and other employee welfare programs

• Support internal HR communications, documentation, and organization-wide announcements

• Maintain a high standard of professionalism and confidentiality across all tasks

• Other duly-assigned tasks by the People & Culture Manager

Finance (20%)

• Collect and deposit cheques; deliver service invoices via LBC or other couriers

• Submit required documents or going to government offices such as BIR, PHIC, SSS, Pag-ibig, SEC (as needed)

• Facilitate supplier accreditation and upload supplier details to the accounting system.

• Coordinate with suppliers to secure official receipts, invoices, and acknowledgment receipts.

• Prepare and send BIR Form 2307 certificates and ensure supplier acknowledgment.

• Generate weekly Aging and Collection Reports and conduct payment follow-ups with clients.

• Other duly-assigned tasks by the Finance Manager

Education: Bachelor’s degree in Psychology, Business Administration, HR Management, or related field

Experience: At least 1 year of experience in an administrative role with HR and Finance responsibilities

Skills:

• Proficient in Google Workspace and MS Office tools (especially Excel, Word, and shared cloud drives)

• Good written and verbal communication skills

• Willingness to run errands or coordinate outside the office as needed (e.g., bank, courier, government offices)

Traits:

• Approachable and people-oriented, with strong interpersonal skills

• Organized and able to manage multiple tasks with shifting priorities

• Trustworthy and discreet, especially when handling sensitive information

• Detail-oriented and diligent with documentation and follow-through

• Proactive and willing to take initiative without waiting for instructions

• Comfortable working behind the scenes and supporting others

• Values teamwork, empathy, and professionalism in all interactions

• Trustworthy, organized, and able to work independently.

• Experience assisting in the planning or execution of employee engagement activities (e.g., team events, wellness programs, culture-building initiatives)

• Familiarity with coordinating logistics for internal events (e.g., booking venues, managing RSVPs, handling suppliers or vendors)

• Comfortable preparing event materials such as communication posters, recap decks, or feedback forms

• Exposure to internal communications or content creation for employee programs (e.g., Slack updates, email invites, recap write-ups)

• Basic knowledge of employee wellness, culture, or recognition initiatives

• Strong organizational skills and attention to detail, especially in handling event timelines and documentation

• Able to manage simple budgeting tasks (e.g., event liquidations, reimbursements, and cash advance tracking)

• Good written and verbal communication skills for clear coordination with clients and suppliers

• Experience handling bank transactions, cheque deposits, or courier coordination.

• Knowledge of basic accounting software

• Prior experience with supplier accreditation, vendor management, or maintaining supplier databases